Administrative Assistant
/Organization:
Federation of Canadian Artists
Deadline:
Until Filled
Organization Description:
The Federation of Canadian Artists – is a non-profit visual arts organization founded in 1941 by members of the Group of Seven. Today, with over 2,900 members, we exist to support emerging and established artists throughout Canada. Hosting an extensive education program that is open to all artists, the FCA provides workshops, classes, critiques and lectures in the fine arts media, with instruction by successful established artists who can help all artists and the public to explore and develop their artistic interest and talent.
Website:
Job Description:
The FCA is seeking a motivated and detail-oriented Administrative Assistant to support our operations and engage with our community. This role is ideal for individuals passionate about the arts, seeking professional experience in arts administration, and eager to contribute to meaningful cultural initiatives.
As this role evolves, there is significant room for growth, offering opportunities to expand responsibilities and deepen impact within the organization.
Reports to: Gallery Coordinator
Schedule: 14 hours/week, two days a week (10:00 AM - 5:30 PM) with occasional additional shifts. One of the regular work days should be on the weekend.
Responsibilities:
Assist with general office tasks such as answering phones and responding to emails, including handling membership renewals and basic member inquiries.
Review incoming submissions for membership and gallery entries, checking for issues such as incorrect cropping of artwork images, and follow up with artists to inform them of any submission errors.
Organize and maintain physical and digital files, ensuring all documents are up-to-date and easy to access.
Input membership and gallery data accurately into spreadsheets, databases, or CRM systems to support ongoing operations.
Provide technical assistance for online workshops and classes, including troubleshooting issues with software, managing virtual meeting platforms, and ensuring smooth operation during sessions.
Assist with planning, organizing, and executing the FCA events, such as opening receptions, in-person workshops, and the FCA’s community outreach events, including preparing materials and arranging logistics.
Provide additional support to various departments as needed, such as preparing materials for meetings, photocopying, and handling mail.
Assist with organizing the artwork storage and sorting.
Other duties as assigned.
Qualifications:
A graduate from a diploma or degree program in Arts Administration, Fine Arts, Cultural Studies, Communications, or Business Administration is an asset.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with Adobe Creative Suite (Photoshop, InDesign).
Experience with database management, social media platforms, and basic accounting software is an asset.
Strong organizational, communication (both written and verbal), and problem-solving skills.
A demonstrated passion for supporting the arts and fostering community connections.
How to Apply:
Please send your resume and cover letter as a single file (PDF format) to gallerymanager@artists.ca with subject line: Admin Assistant (Casual) _ Your Name. Only shortlisted applicants will be contacted.
The FCA is an equal opportunity employer committed to fostering an inclusive, diverse, and respectful workplace. We encourage applications from all qualified candidates, especially those who identify as womxn, Indigenous, Black, People of Colour, LGBTQIA2S+, and persons with disabilities.
We recognize that applicants may hesitate to apply if they do not meet 100% of the listed qualifications. If you're passionate about the role and the arts, we encourage you to apply.
Remuneration:
$20–$23/hour (commensurate with experience)
Contact Name: Ellie Chung
Contact Email: gallerymanager@artists.ca
Contact Phone: (604) 681-8534
