Special Events Assistant

Organization:

City of Burnaby - Special Events

Deadline:

Feb. 14, 2025

Organization Description:

The goal of the City of Burnaby and its employees is to consistently deliver first class service and services to our community. With this in mind, we hire people who share the same passion, those with the drive and determination to grow with and contribute to our already exceptional team. People like you!

Website:

https://tre.tbe.taleo.net/tre01/ats/careers/v2/viewRequisition?org=CITYBURNABY&cws=37&rid=6651

Job Description:

Passionate about bringing unique events and festivals to life? Have the know-how to put the pieces together to create something memorable? Then our auxiliary Special Events Assistant position might be for you! You’re a highly organized person with incredible time management skills. You know where things need to be, how they need to be done, and by whom. You’re also a fantastic communicator who can easily engage with various internal and external contacts. You’ll be supporting the City’s Special Events Team to develop, plan, and coordinate a wide variety of special events and festivals. You’ll have a say in site design, connecting with vendors and performers, determining layout and setup, sourcing event participants and supplies, preparing reports and administrative files. You will also perform other related work as required.


We are currently hiring for three positions, each with their own unique hours and durations:
• One position consisting of 2-3 days/week year-round and most weekends from May to August
• Two positions consisting of 3-5 days between May and September (including weekends and some evenings) and on an as needed basis for the duration of the year

Schedule: This is an auxiliary position, hours and shifts are dependent on operational requirements and scheduled by the department on an as needed basis. The successful incumbent should ideally have the availability to work 2-5 scheduled shifts in the mornings, afternoons, evenings, and/or weekends. Hours of work typically include 4-8 hour shifts between 9am to 11:30pm.

Responsibilities:

Passionate about bringing unique events and festivals to life? Have the know-how to put the pieces together to create something memorable? Then our auxiliary Special Events Assistant position might be for you! You’re a highly organized person with incredible time management skills. You know where things need to be, how they need to be done, and by whom. You’re also a fantastic communicator who can easily engage with various internal and external contacts. You’ll be supporting the City’s Special Events Team to develop, plan, and coordinate a wide variety of special events and festivals. You’ll have a say in site design, connecting with vendors and performers, determining layout and setup, sourcing event participants and supplies, preparing reports and administrative files. You will also perform other related work as required.

Qualifications:

Qualifications include completion of Grade 12 and related work experience in supporting events and/or festivals. A Cultural and Arts related background, especially program/event assistance, stage management, event management, and strong clerical experience are considered assets in this role. Your application should outline your experience with artist/performer bookings and coordination, as well as on-site event support. Strong writing skills including professional emails and daily event reports are recommended for the position. Your application should highlight your experiences working with community groups as well as sourcing resources for events and festivals. A Driver’s License for the Province of British Columbia is required. An Occupational First Aid Level 1 is an asset. Please note that a Police Information Check may be required for this position.

How to Apply:

Please apply online at https://tre.tbe.taleo.net/tre01/ats/careers/v2/viewRequisition?org=CITYBURNABY&cws=37&rid=6651

Remuneration:

$29.48 per hour + 12% paid in lieu of benefits (2024 Rates)

Contact Name: People and Culture
Contact Email: careers@burnaby.ca
Contact Phone: (604) 294-7303