Public Art Project Consultant: Abbotsford Police Department Headquarters Public Art Project

Organization:

City of Abbotsford

Deadline:

Apr. 6, 2025

Organization Description:

The City of Abbotsford’s cultural services includes cultural strategy and planning, public art, cultural resources, and the delivery of community arts, culture, and heritage programming. The work is guided by the City’s Culture Connect Culture Strategy, and Council’s Strategic Plan which envisions The City of Abbotsford as the “Cultural and Economic Hub of the Fraser Valley.”

Website:

http://www.abbotsford.ca/parks-recreation-culture/culture

Job Description:

The Public Art Project Consultant will work under the direction of the City of Abbotsford to deliver the Abbotsford Police Department Headquarters Public Art Project.

In 2022, Council approved Culture Connect, the City of Abbotsford’s (City) first Culture Strategy (Strategy) which sets out the commitment and future plans for supporting and advancing culture locally over the next 20 years. One of the main objectives of the Strategy is to modernize the City’s existing Public Art Policy (Policy), especially as it relates to Diversity, Equity and Inclusion. More information on the City’s current public art program and policy development can be found at: www.abbotsford.ca/public-art.

The Abbotsford Police Department (AbbyPD) Headquarters Public Art Project (Project) will be the first public art project implemented under the planned Policy recommendations.

Responsibilities:

PROJECT INFORMAITON

Artwork Location, Form and Duration:
The Project will be situated at the AbbyPD Headquarters located at 2838 Justice Way, Abbotsford BC. The AbbyPD Headquarters is currently under renovation and expansion with an anticipated completion date of Q2 2026. Further information on the AbbyPD Headquarters expansion and renovation project can be found online at: Abbotsford Police Department Expansion.

The artwork form has been identified as two-dimensional and must be suitable to be installed on, or applied to, the building glazing in prominent locations that are visible from the building’s exterior. The Project is planned as a long-term public art project with a minimum lifespan of at least 10 years.

Artwork Themes:
The artwork theme is intended to reflect the vision, mission and values of the AbbyPD in alignment with the planned recommendations in the City’s Public Art Policy and Program Review: www.letstalkabbotsford.ca/public-art-policy-and-program. Highlighted themes include: Serving Community, Welcoming, Inclusivity and Strength and Protection. Further information on the Abbotsford Police Department can found at: www.Abbypd.ca.

Community and Artist Engagement:
The City’s Public Art Policy and Program Review – Stage 3 Key Directions Report planned recommendations emphasize the importance of active connection, engagement and collaboration with community and mentorship and development for local artists. The PAPC’s knowledge of Abbotsford’s communities and cultural sector is an integral factor in meeting the Project community and artist engagement goals.

LINK TO STRATEGIC PLAN:

This project contributes to the City of Abbotsford’s mandate to be the cultural and economic hub of the Fraser Valley and the City’s Strategic Plan goal to embrace diversity as one of our community’s greatest strengths.

SCOPE OF ASSIGNMENT:

The City is seeking an experienced PAPC to work with the City to support the planning, project management and delivery of the Project. The general scope of work will be performed with City oversight and approval, in collaboration with the AbbyPD. The scope of the work includes:
- Developing the Project scope, implementation plan and budget
- Creating the Project artist call and artist contract outline and terms
- Coordinating the artist call process including distribution and marketing in collaboration with the City
- Selecting and coordinating an evaluation panel to recommended the successful proponent and related art work proposal
- Working with the City to finalize the approval of the recommended successful proponent and related artwork proposal through the City’s public art governance process
- Working directly with the successful proponent, internal stakeholders and fabrication, installation and other contractors as required to plan, manage and deliver the Project including:
- Artwork creation and community engagement processes
- Documentation of the artwork creation
- Artwork fabrication
- Artwork installation
- Artwork materials, specifications, maintenance and conservation guide
- Supporting the artwork unveiling event and activities

DELIVERABLES

- Project scope, budget and implementation plans
- Artist call, promotion plan, and, contract outline
- Management of the full Project cycle including artwork creation and installation
- Documentation, (written and visual,) of the artwork creation, community engagement and installation process
- Artwork materials, specifications, maintenance and conservation guide

PROJECT BUDGET

The total Project budget is $300,000 less the $30,000 PAPC fee. The Project budget allocation will be determined through PAPC and City planning.

SCHEDULE

- Q2 2025: Artist Call and Evaluation Process
- Q2 – Q3 2025: Finalization of Recommended Artist Proposal
- Q3 2025 – Q1 2026: Artwork Creation and Installation
- Q2 2026: Artwork Unveiling Activities/Promotion

EVALUATION/PERFORMANCE MEASURES

The following measures will be used to determine the success of this project:
- The City and the AbbyPD teams are well-supported by the experience and guidance of the PAPC
- The engagement of related staff/departments, working groups and AbbyPD remains high throughout the process
- The Project aligns with the AbbyPD Headquarters expansion and renovation
- The PAPC’s work supports the Project community engagement and local artist development goals
- The Project reflects the identified themes
- The Project is delivered on time and within budget

Qualifications:

Applicants should clearly demonstrate how their skills and experience will help them fulfill the Project: scope, deliverables, schedule and evaluation and performance measures.

The successful proponent will be required to meet all WorkSafe BC requirements and hold: $5 million in commercial general liability insurance, $2 million in professional liability insurance and a City of Abbotsford Business License.

How to Apply:

Proposal submissions will be accepted until end of day Sunday April 6th, 2025. Proposals submissions can be sent to: culture@abbotsford.ca.

Remuneration:

$30,000

Contact Email: culture@abbotsford.ca
Contact Phone: (604) 859-3134