Special Events Coordinator

Organization:

City of White Rock

Deadline:

Jan. 19, 2025 4:30 p.m

Organization Description:

The City of White Rock - where every wave of talent helps shape our City by the sea. We are proud to be an equal opportunity workplace and are committed to promoting and preserving a culture of diversity, equity, and inclusion. We know that our greatest strengths come from the people who make up our teams.

The City of White Rock is a unique, ocean-side community of 22,000 citizens located half an hour south of Vancouver on the shore of Semiahmoo Bay and is known for its sunny weather, expansive beach, historic pier, delightful restaurants, and sense of community.

Website:

http://www.whiterockcity.ca/careers

Job Description:

Employment Type: Regular Full Time
Pay Grade: 20 - $36.08 - $42.45
Hours of Work: 08:30 – 16:30
Competition Number: 2025-01
Closing Date: January 19, 2025 at 4:30PM

Overview
This is specialized cultural work is responsible for planning, producing and coordinating a variety of City special events, community events and cultural programs for the City. This position is also responsible for film coordination. The incumbent will review feasibility for the events; develop proposals, detailed plans and schedules; coordinate, implement and monitor planned work activities and align all activities to policy. They will coordinate information, input and involvement and work tasks; solicit corporate funding; prepare grant funding proposals; monitor budgets; and prepare and maintain a variety of reports, records and correspondence. The Special Events Coordinator will supervise and oversee the work of staff, contractors and volunteers. They will also liaise with staff to create and promote events using a variety of promotional methods. The nature of this position requires a flexible work schedule that includes evenings and weekends.

Responsibilities:

Requirements

•Demonstrated ability to plan all aspects of an event.
•Considerable knowledge of the principles, practices, and objectives of community special events and development and needs, interests, and resources of the community.
•Thorough knowledge of the applicable policies, regulations and rules governing the work.
•Sound knowledge of interests and functions of the community groups and agencies and of available community and internal resources.
•Knowledge of film industry, on-location services.
•Ability to plan, develop, implement, and coordinate community special events.
•Ability to prioritize workloads, to work independently with minimal guidelines and supervision, and to perform tasks under periodic work pressure.
•Ability to establish and maintain effective working relationships with internal and external agencies and stakeholders.
•Ability to promote community and regional interests and involvement in the events offered which meet the interests and needs of the community.
•Ability to solicit corporate sponsorship and grant funding, to monitor City event budgets, and to prepare and maintain related reports, records, files and correspondence.
•Demonstrated experience with recruiting, orienting, training, and supervising the work of staff and volunteers, and to provide direction to staff and contractors assisting with events.
•Ability to work collaboratively with others and to make a positive contribution to a team environment.
•Ability to communicate effectively orally and in writing.
•Ability to lift bulky objects, climb ladders and stand and walk for long periods of time.
•Availability to work on days, evenings, and/or weekends.
•Possess and maintain a valid Class 5 BC driver’s license or equivalent and submit a safe driving record.
•Applicants under consideration will be required to consent to a Police Information Check (PIC).

Qualifications:

•Bachelor’s degree in special events, recreation, arts, tourism, marketing, or a related field.
•A minimum of 3 years related experience with special event management or an equivalent combination of training and experience.

How to Apply:

The City is proud to be an equal opportunity workplace and is committed to promoting and preserving a culture of diversity, equity, and inclusion. We know that our greatest strengths come from the people who make up our teams and a more vibrant community starts with you! If your experience and education have prepared you for success in this role and you are committed to working in a manner that supports a respectful, healthy, and safe environment, please submit a cover letter and resume online at www.whiterockcity.ca/careers.

Remuneration:

Pay Grade: 20 - $36.08 - $42.45

Contact Name: Rebecca Forrest
Contact Email: culture@whiterockcity.ca
Contact Phone: (604) 542-7580