Production & Administrative Coordinator
/Organization:
Goh Ballet
Deadline:
Until Filled
Organization Description:
Goh Ballet Academy is one of Canada's pre-eminent ballet training institutions, with an enviable international reputation for excellence. Established in 1978, the Academy is now under the direction of Chan Hon Goh, former Principal Dancer of The National Ballet of Canada. People are at the heart of our success. We are passionate about bringing great dance experiences to the widest possible audience; about giving the world’s best creative talent the stage it deserves; and about providing our people and partners with opportunities to realize their full potential.
Website:
Job Description:
We are currently looking to hire a full-time Production & Administrative Coordinator to handle multiple responsibilities, utilize different software for keeping records, implement strategies. The suitable candidate would also provide vital information management, organizational, and administrative support to the Academy at the Vancouver location. If you possess the majority of the essential criteria, we encourage you to apply, and we welcome transferable skills from other industries or backgrounds.
Responsibilities:
· Excellent verbal and written communication skills.
· Ability to work in a fast-paced environment.
· Comfortable with technology, specifically using Microsoft Office 365, G-Suite; Canva, Video Editing, WordPress, or Adobe Creative Suite an asset.
· Creative and innovative thinking in relation to problem solving; if you don't know something, you'll seek out the answer.
· Flexible, adaptable, robust, and resilient, willing to go above and beyond to get the tasks done.
· Excellent customer service mindset and the ability to deliver to a high standard of competence.
· Excellent presentation skills.
· The ability to work well under pressure and a proven ability to prioritize, manage and meet conflicting deadlines.
· Desire to grow with Goh Ballet Canada, taking on increased responsibility and a diverse range of duties as needed.
KEY DUTIES:
Coordination of Events/Performances/Presentation
· Upkeep of administrative procedures related to full planning and execution of all types of events and presentations including coordination of all staff and on-site support as well as cast scheduling and commitments.
· Works directly with Artistic Staff to confirm repertoire and costumes required and provides details of all events in timely and organized manner.
· Maintains accounts billable and receivable for any event or presentation related activities.
· Cultivate and maintain relations with previous and future organizations.
· Looks after facility rental and rental needs of third parties.
· Assits with all venue and ticketing sales support.
· Arrange and supervise and assist with load-in/out logistics.
· Supports Director and Executive Assistant with stakeholder relations and sponsorship deal management and execution.
· Works directly with administrative office to ensure scheduling for all rehearsals is included on the weekly schedule as determined with the Director and Artistic Staff involved.
· Maintains and updates files and records for Artistic Staff such as casting and other required documentation.
· Provide support to the Wardrobe department acting as bridge between artistic and administrative responsibilities relating to productions and events.
Administrative Responsibilities
● Be a key liaison for parents and students of Goh Ballet. Greet and assist parents, students, teachers and other suppliers and supporters in a gracious and courteous manner and to refer/manage all artistic queries to the Director.
● Ensure Goh Ballet's files, lists, forms, handbooks, and voicemail system is maintained and in keeping with company policies and procedures.
● Work with Director in handling of special events, assessments and auditions as needed: schedule faculty, book studio space, correspond and confirm details with students and their families.
● Check and follow through with filings and correspondence.
● Take responsibility to further the financial well-being of the Academy by being proactive about increasing enrolment, promoting programs, following up with inquiries.
● Maintain the Academy's Scholarship Student files.
● Respond to general inquiries (email/telephone/in-person/written correspondence) on Goh Ballet enrolments, classes, schedules, student/parent call-ins, school performances, promotions and other activities in a timely, accurate and professional manner and provide updates to Administrative Manager/Director on a regular basis.
● Observe/improve upon/make more efficient/implement/follow up with office administration duties and procedures so that the office can operate smoothly and most efficiently.
● Write correspondence on behalf of the Academy in an professional and accurate manner.
● In cooperation with other admin staff of the Goh Ballet Academy, ensure website and other brand materials (including social presence and posts) are accurate, current. Maintain distribution channels for marketing materials, which includes (but not limited to) rack cards, posters and brochures.
Qualifications:
· Post-secondary degree in a related field. (Performance Production, Arts Administration, Communications). Equivalent work experience will be considered.
· 2+ years, experience coordinating or production related, or in a similar role.
How to Apply:
Please email a resume with any writing samples to Hiring Manager: positions@gohballet.com, Subject header: Production & Administrative Coordinator Application. All applications will be reviewed. We thank you for your interest and will only be contacting qualified applicants. No phone calls please.
Remuneration:
starting at $45K annually
Contact Name: Jennifer Doan
Contact Email: positions@gohballet.com
