Administrative & Marketing Coordinator
/Organization:
Goh Ballet
Deadline:
Until Filled
Organization Description:
With steadfast commitment to the promotion and professional representation of ballet for over 45 years, Goh Ballet offers vibrant, innovative and diverse dance educational experiences to students, taught by award winning instructors. Goh Ballet is seeking an enthusiastic and dedicated individual who is passionate about the Arts and thrives most in a small, dynamic team.
Website:
Job Description:
We are currently looking to hire a full time Administrative & Marketing Coordinator to support administrative functions, scheduling, reporting, and special events undertaken at the Academy.
Responsibilities:
In conjunction and cooperation with the Administrative staff, and under the direction of the Director:
GENERAL ADMINISTRATION
● Be a key liaison for parents and students of Goh Ballet. Greet and assist parents, students, teachers and other suppliers and supporters in a gracious and courteous manner and to refer/manage all artistic queries to the Director.
● Ensure Goh Ballet's files, lists, forms, handbooks, and voicemail system is maintained and in keeping with company policies and procedures.
● Work with Director in handling of special events, assessments and auditions as needed: schedule faculty, book studio space, correspond and confirm details with students and their families.
● Check and follow through with filings and correspondence.
● Contribute articles to the Academy's monthly Newsletter.
● Take responsibility to further the financial well-being of the Academy by being proactive about increasing enrolment, promoting programs, following up with inquiries.
● Maintain the Academy's Scholarship Student files.
● Respond to general inquiries (email/telephone/in-person/written correspondence) on Goh Ballet enrolments, classes, schedules, student/parent call-ins, school performances, promotions and other activities in a timely, accurate and professional manner and provide updates to Administrative Manager/Director on a regular basis.
● Observe/improve upon/make more efficient/implement/follow up with office administration duties and procedures so that the office can operate smoothly and most efficiently.
● Write correspondence on behalf of the Academy in an excellent and accurate manner.
● In cooperation with other admin staff of the Goh Ballet Academy, ensure website and other brand materials (including social presence and posts) are accurate, current. Maintain distribution channels for marketing materials, which includes (but not limited to) rack cards, posters and brochures.
OPERATIONS AND FACILITIES
● Check and advise the Director on necessary maintenance needs of Goh Ballet 's premises and studio spaces.
● Bring operational concerns to Director's attention in a timely and productive manner.
● Ensure staff follow the procedures as per Goh Ballet staff handbook and employee manuals.
● Help increase the effectiveness and efficiency of Goh Ballet's operations through creative improvements, coordination and communication.
● Oversee facility cleaning, hygiene, safety and maintenance and keep track of facility assets.
● Ensure meeting preparation is carried out and any rooms are booked and set up in advance with all necessary equipment and refreshments.
● Manage IT infrastructure including hardware, software, network, security and backup, support and maintenance, connectivity issues, troubleshoot other IT problems.
PRODUCTION AND SPECIAL EVENTS
● Assist with organizing and coordinating all aspects of artistic events and presentations.
● Support to organize and coordinate the educational outreach program
● Be on-site administrator, main contact and representative for all involved in productions and special events or presentations.
● Initiate and maintain relationships with advertisers and negotiate reciprocal/trade agreements.
● Support fundraising initiatives as set by the company.
● Support public relations and marketing initiatives via all forms of media (digital and traditional) and be an active participant in company discussions regarding branding market positioning and current market climate.
Qualifications:
The successful candidate will have the following skills:
● Strong organization, critical thinking, and communication skills;
● Is results-driven, detail-oriented and meticulous;
● An ability to multitask, set priorities, meet deadlines and adapt in a fast-paced environment;
● Willingness to perform a variety of tasks related to organization, coordination, and administration;
● Ability to keep calm and professional under pressure and in changing conditions;
● Thorough knowledge of Microsoft Office applications and complete administrative computer tools;
● Experience with email marketing tools such as MailChimp and content writing
● Financial literacy and experience with AR, AP and vendor management
● Ability to work evenings and weekends
EDUCATION/EXPERIENCE:
● Experience working in a professional office environment and performing a range of administrative functions;
● Strong organizational capabilities and experience in drafting reports and presentations;
● Demonstrated knowledge of Microsoft Word, Excel, PowerPoint, Publisher and Outlook.
● Knowledge of Chinese or other languages is an asset.
● Prior experience in the Arts or not-for-profit sector an asset
How to Apply:
Please email a resume with any writing samples to Hiring Manager: positions@gohballet.com, Subject header: Administrative & Marketing Coordinator Application. All applications will be reviewed. We thank you for your interest and will only be contacting qualified applicants. No phone calls please.
Remuneration:
starting at $50K annually
Contact Name: Jennifer Doan
Contact Email: positions@gohballet.com
