Executive Assistant / Artist Manager Assistant
/Organization:
Wener Mgmt
Deadline:
Feb. 14, 2025
Organization Description:
We are a thriving Vancouver-based music management company representing high-caliber, internationally acclaimed touring and recording artists, seeking an Executive Assistant / Artist Manager Assistant based in Vancouver, BC. Build your career in the music industry with this exciting entry-level position!
Wener Mgmt is committed to equity and diversity, and strongly welcomes and encourages applications from Indigenous, Black and people of colour, women, persons with disabilities, people who are LGBTQ2S+, and people from other diverse communities.
Website:
Job Description:
THE POSITION
The successful candidate will serve as an Executive Assistant, supporting and reporting to Wener Mgmt’s President, and on-occasion the Day-to-Day Manager. The position is a full-time, in-office role.
You will assist across various areas, including but not limited to:
-Touring logistics and coordination
-Budgeting and financial planning
-Marketing strategy development
-Distribution and promotion
-Publicity management
-Royalty tracking and publishing
-Digital and social media strategy
-Tech support and digital asset management
-Contracting and visa applications
-Data management and analysis
-Securing funding and grants
-General administrative tasks
Responsibilities:
Key Administrative Responsibilities:
-General assistant duties as directed -Schedule and calendar management
-Setting up conference calls, call times, and meetings
-Scheduling personal and professional appointments and meetings
-Handle incoming calls and emails in a prompt and professional manner
-Draft and prepare official documents, memos, and reports as needed
-Help manage the President’s workflow, task list, inbox, and private endeavors
-Maintain a clean and organized workspace
-Assist in creating and implementing office policies and procedures
-Financial file organization
-Assist in event planning and coordination
-Organizing and maintaining contact information
-Coordinating and booking travel, ensuring all travel protocols are met
-Managing travel rewards programs and tracking travel expenses
-Computer backups, junk mail checks, and general tech maintenance
-Managing password logs and other administrative duties
Qualifications:
Skills & Experience Required:
-Exceptionally organized with the ability to multi-task and manage time effectively
-Capable of managing a large volume of tasks
-Ability to handle challenging situations, be proactive, troubleshoot, and problem-solve
-Resourcefulness, self-sufficiency, and a drive to grow your career
-Knowledge of MS Office, Google Drive, Dropbox and Mac computers is essential
-Strong written and verbal communication skills
-Exceptional attention to detail
-Ability to work as part of a close-knit team
-Energetic, proactive, and capable of thinking on your feet
-Willingness to learn and learn quickly
-Availability outside of regular office hours on occasion
-Interest in the music industry and artist management
-Experience in the music industry is a bonus but not required
-Bonus experience includes Don Passman’s “All You Need to Know About the Music Business”
How to Apply:
Please send resume and cover letter to workatwener@gmail.com by Friday, February 14, 2025. We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.
Remuneration:
$35,000 - $40,000, and can be scaled further with experience.
Contact Name: Eli Wener
Contact Email: workatwener@gmail.com
